This section discusses the way Service Manager handles Inventory quantities.

Standard Processing

On Standard Jobs, Inventory is put on a Sales Order as soon as the Item has been entered on the Job and the Job is saved. Quantities are actually decremented once the Document has been posted (Invoiced). At that time, the quantity is decremented and the values sit temporarily in "Shipped Not Costed" until Day End Processing has been run. Day End Processing costs and updates the Document with the correct costs.

Work in Progress

On Work in Progress (WIP) Jobs, Inventory is decremented as soon as the Item has been entered on the Job and the Job is saved. The item is taken up as "Shipped Not Costed" and remains there until after it is invoiced when Day End Processing will process and cost the entry. Flagging the Job as a WIP Job can be useful if you wish to book Stock out of Inventory as soon as it is added to a Job. That way, end of month stock will accord with quantities actually on hand.

Note: WIP accounting will be implemented on WIP Jobs. From a financial point of view, WIP is taken up during Day End Processing. It is also "Recognized" as part of Day End Processing.

Credit Notes

On Credit Notes, the Item is returned to "On Hand" as soon as the Credit Note is posted (that is, before a Day End Processing has occurred). Costings remain in "Shipped Not Costed" until Day End Processing has been run.

Quotations

On Quotations and Templates, inventory Item Quantities are not affected until the Quote or Template is copied to a Job. During the copy process, the Document is automatically saved and the Item is then put on the Sales Order.

Item Costing

Inventory is costed using the Item costing method. Items are moved from Shipped Not Costed and are costed during Day End Processing. All Document information is updated with the actual costing and processed at this time.