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Account Types and Purpose

Contents

Setup Options

G/L General (G/L Integration » Integration General tab)

Service Revenue	A default Income Account if no account is specified at Detail Line.
Service Cost	A default Expense Account if no account is specified at Detail Line Level.
Service Cost Clearing	A default Current Liability (credit) Account if no account is specified at Detail Line Level. This is used for clearing purposes, e.g., when taking up a Vendor Invoice in Accounts Payable.
Discount	This is an Income (debit) Account that all Discounts are posted to.
Rounding	This is an Expense Account that all Rounding is posted to.

G/L Work in Progress (G/L Integration » Integration WIP tab)

WIP	This is a default Current Asset Balance Sheet Account that costs are posted to if utilizing WIP Accounting Methods.
Billings	This is a default Current Asset (credit) Balance Sheet Account that revenue is posted to if utilizing WIP Accounting Methods.
Overhead Applied	A default Expense Account (debit) that General Overhead is posted to on Job Completion as part of the Day End Process if utilizing WIP Accounting Methods.
Overhead Recovered	A default Current Asset (credit) Balance Sheet account, which General Overhead is posted to on Job Completion as part of the Day End Process if utilizing WIP Accounting Methods.
Overhead Burden Applied	A default Expense Account (debit) that Burden (Labor) Overhead is posted to on Job Completion as part of the Day End Process if utilizing WIP Accounting Methods.
Overhead Burden Recovered	A default Expense Account (credit) that Burden (Labor) Overhead is posted to on Job Completion if utilizing WIP Accounting Methods.

G/L Cover (G/L Integration » Integration Cover tab)

Agreement Revenue	This is the default Income (credit) account that revenue is posted to when a Job is carried out that is covered by a prepaid agreement. This cannot currently be overridden.
Unearned Income	This is a Current Asset (credit) Balance Sheet Account that Amortized Revenue is posted to on Sale of Agreement.
Cover	This is the default Income (debit) account that Cover revenue is posted to when a Job is carried out that is covered by a prepaid agreement.
Warranty Claim Control	This is the default Current Asset Balance Sheet account that is debited with the Cost of Goods Sold value of any Item or Service that is covered under Warranty. It is a clearing account that is credited when the Warranty Claim is processed.

Service and Item Detail Lines

Services

Service Revenue	A detail line level Revenue Account that can override the account specified in the Options file.
Service Cost	A detail line level Expense Account that can override the account specified in the Options file.
Service Cost Clearing	A detail line level Current (credit) Liability Account that can override the account specified in the Options file.

Items

These accounts are specified in Inventory Control Account Set or Categories. Refer to the Sage 300 Inventory Control documentation for more information on these accounts. Service Manager does provide the option to override or specify Location and Category accounts.

•I/C Revenue

•I/C COGS

•I/C Variance

•I/C Control

Job Types

These are standard override accounts that allow you to either override the Options or Service Detail accounts if override is specified in Job Types. This provides the ability to do divisional accounting by Job Type in the General Ledger. Refer Setup Options.

Standard Service Override	Revenue Cost Cost Clearing
Labor Service Override	Revenue Cost Cost Clearing
Contractor Service Override	Revenue Cost Cost Clearing
Items	Location/Category Override by Job Type
WIP	WIP Billings Overhead Applied Overhead Recovered Overhead Burden Applied Overhead Burden Recovered

Document Entry

Header of Job (WIP Only)

WIP	In the Header of the Job you can manually override the WIP account inherited from Options. This is a Current Asset Balance Sheet Account that costs are posted to if utilizing WIP Accounting Methods.
Billings	In the Header of the Job you can manually override the Billings account inherited from Options. This is a default Current Asset (credit) Balance Sheet Account that revenue is posted to if utilizing WIP Accounting Methods.

Services

Service accounts can be overridden at detail line level in a Job if user specified accounts are specified in the setup of the Service.

•Service Revenue

•Service Cost

•Service Cost Clearing

Items

Location/Category can be overridden at detail line level in a document.

Agreement Contract

Coverage Account Override

This is an optional override account specified in the Agreement for the default Cover Account found in Options. It is an Income (debit) account that Cover revenue is posted to when a Job is carried out that is covered by a prepaid agreement.

Note: The Accounts Receivable module automatically processes the accounts Receivable Control Account, and any Tax accounts to the General Ledger. Refer to the Sage 300 Accounts Receivable documentation for more information on this topic.