Meter Agreements
Contents
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Overview
Meter Agreements are documents in Service Manager used to create a contract of cover for a particular piece or pieces of Equipment that may have a meter attached.
Meter Agreements are used to process the automatic billing of Meter readings. Meters are often read on a recurring basis, and the Meter Document is processed based on the meter values logged at the time of reading. Service and Item detail lines on a Meter Agreement can be set up to allow for many different types of calculations based on the usage or reading value. These can then be used to raise an Invoice document based on these calculations.
Meters could be used to measure fuel usage, miles or kilometers traveled, hours operating time, take offs and landings, electricity usage, water flow or similar.
Billing typically occurs in arrears based on meter reading schedules as defined in the master meter equipment record. The customer is then charged the value based on the reading, according to a predefined formula agreed to between the service company and the customer for the term of that agreement.
Contract details for the agreement are created so any work performed on that equipment during the period of contract cover is not charged to the customer except through the meter agreement itself.
Equipment can have multiple meters and meters are processed at regular intervals. Meters can be read manually at any time, though by simply entering a meter document or a meter itself.
Service Manager features a Meter Processing program. This program allows you to specify criteria such as the date, meter employee or site and can be used to read thousands of meters at once without having to enter into each individual document.
Please note that a meter agreement cannot be specified as Work in Progress (WIP) as that feature is irrelevant to this type of document. There are no Response Tracking options for meter agreements, but Document Query and other tools and reports can be used to search for existing meter agreements if necessary.
Service Manager allows you to set up meters separately to measure agreements and can be used to initiate a job when the meter reaches a certain critical reading point.
Meter Agreements like most Service Manager Agreements, have two basic elements: a billing section and a contract details section.